What Does The Sprint Planning Meeting Agenda Look Like?

Sprint Planning is timeboxed to a maximum of eight hours for a one-month Sprint. For each selected Product Backlog item, the Developers plan the work necessary to create an Increment that meets the Definition of Done. This is often done by decomposing Product Backlog items into smaller work items of one day or less. No one else tells them how to turn Product Backlog items into Increments of value. Selecting how much can be completed within a Sprint may be challenging.

If there are multiple Scrum Teams working together on a product, they must mutually define and comply with the same Definition of Done. Each Increment is additive to all prior Increments and thoroughly verified, ensuring that all Increments work together. The purpose of the Sprint Retrospective is to plan ways to increase quality and effectiveness. Daily Scrums improve communications, identify impediments, promote quick decision-making, and consequently eliminate the need for other meetings.

Update the project management team will break out each project into tasks and usually update their project management software with these tasks, owners, descriptions, and other resources. Create dependencies between tasks so the team knows the sequence in which they should be accomplished. Experts believe that the less dependencies you create, the better chances the feature will be completed within sprints.

Sprint planning is a meeting dedicated to one of the Scrum ceremonies, where the team collaborates to agree upon work it’ll be able to complete during the upcoming sprint. Sprint planning sessions are needed to set the foundation for the project and drive the team’s boat at the most optimal pace during the next couple of weeks. To run a successful sprint, you’ll need to know how to organize work and plan activities that can be finished in a short period of time. The purpose of a sprint planning meeting is to identify the sprint goal and sprint backlog. Teams also perform a critical role in the sprint planning session, as they actually get work done. They should be in full attendance for the meeting and put their heads together to contribute to the estimation and forecasting process as much as they can.

The Scrum Master role interrupts all Scrum events, ceremonies, and meetings on time so that valuable time is not wasted. The reasons for both assumptions are clearly stated and each party shares its opinion on the estimates. The Velocity of the Development teams determines the Sprint Backlog items collection. If in the previous Sprint it was, for example, 130 points, during the Sprint Planning event, the Development Team would select for its Sprint Backlog a total of approximately 130 points. Another important responsibility of the Product Owner role is to ensure that the items are prepared for the team and suitable for discussion.

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You’ll learn by doing and tailor the best way to work in sprints in your team. To wrap it up, there are a few key takeaways important to remember. One and two-week sprints open the window of opportunities to learn more with less time. The main advantage of shorter sprints is that they help the teams reveal problems faster. This way, the work is reviewed promptly and teams receive more feedback to improve on the results of their tasks. As the work is broken down into the smallest chunks possible, teams can prioritize more efficiently.

  • The fundamental unit of Scrum is a small team of people, a Scrum Team.
  • When a Sprint’s horizon is too long the Sprint Goal may become invalid, complexity may rise, and risk may increase.
  • The Scrum Team members have the courage to do the right thing, to work on tough problems.
  • Start from the lowest-hanging fruit that you all believe will provide the most value to the end user.
  • Then each participant in this “poker planning game” chooses a card with the number of Story Points, which they think would match the User Story best.
  • Selecting how much can be completed within a Sprint may be challenging.

A good sprint planning meeting provides an environment where the team is motivated and accomplishes the goals defined. In contrast, a bad meeting sets purpose of sprint planning meeting unrealistic expectations and prevents the team from performing well. Sticking to the outcome you’d like to achieve is a good way to start the meeting.

The Goal Of The Sprint Planning Meeting

As the backlog is groomed, you can now start tackling which tasks the team will be focusing on during the sprint. Collaborating together, the team and the product owner figure out the task with the highest priorities, based on the level of business value they are supposed to generate. How your team eventually performs will depend on many things, the length of the sprint being one of the key factors.

purpose of sprint planning meeting

The product owner presents the context for the work considered for the next sprint. The product owner explains where the user stories come from, such as customer requests, customer support, or the marketing department. With all these things in mind, let’s put together a sprint planning meeting agenda. How do members of a development team prepare for the sprint planning meeting? A development team may contain designers, user experience experts, quality assurance, and developers, of course. Larger companies can have different roles shared between different development teams.

How Will We Know We’re Done With Sprint Planning?

Considering the total number of participants and the total points for the success of a Sprint, a high or low overall value is predicted. This practice also aims at transparency, individualism, and openness. Often, new members of the Development Team are very distracted by this “game” and are afraid to throw their cards until they somehow understand what cards were thrown by senior team members. The discussion seeks to identify the reasons for the contrasting assumptions. Then each participant in this “poker planning game” chooses a card with the number of Story Points, which they think would match the User Story best. Each member of the Development Team holds a deck of cards numbered 1 to 21 or starting at 0 .

purpose of sprint planning meeting

The team can then discuss in more detail how they’ll manage to deliver those selected items. The product owner is the content authority over the product backlog; the person who will define the goal for the Sprint based on strategy and value we’re aiming for. These items are ordered by priority in the backlog, according to the value they can bring to a customer. Other important information to be considered is team capacity, alongside the work completed in previous Sprints. If your Sprint is 1 month, your Sprint Planning will be one full working day.

The main disadvantage of shorter sprints (especially 1-week) is that they might be too stressful in the beginning, requiring laser focus and concentration. The good thing is that most teams get used to it after 3-4 sprints. This is a planning technique through which the Development team puts time estimates to the items planned for an upcoming Sprint by “playing with them like in poker”. As there are no formal meetings scheduled in the Scrum Process, at a certain point the Development team discusses how exactly it will develop its tasks. Once the members of the Development Team know what they will be working on, they may need to discuss details, implementation methods, and more. They can approach the Product Owner role and ask questions that will help evaluate the workflow.

If you’ve decided to work in 2-week sprints, you can divide the planning process into two sessions. Sit with a team to prepare a backlog, add new stories and epics, and also estimate the effort a day prior to the actual sprint planning meeting. During the sprint planning meeting the product owner describes the highest priority features to the team. The team asks enough questions during this meeting so that they can go off after the meeting and determine which tasks they will move from the product backlog to the sprint backlog. What happens during the sprint planning meeting if you’ve already refined the backlog?

Scrum Events

The Product Owner proposes how the product could increase its value and utility in the current Sprint. The whole Scrum Team then collaborates to define a Sprint Goal that communicates why the Sprint is valuable to stakeholders. The Sprint Goal must be finalized prior to the end of Sprint Planning.

Measure The Velocity Of Your Scrum Team

Firstly, the product owner gives a vision or justification for the work considered for the next sprint. The product owner identifies and prioritizes what represents meaningful work and why it’s meaningful. Consequently, the development team evaluates and actually picks the work for the upcoming sprint.

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The sum of the Increments is presented at the Sprint Review thus supporting empiricism. However, an Increment may be delivered to stakeholders prior to the end of the Sprint. https://globalcloudteam.com/ The Sprint Review should never be considered a gate to releasing value. The Sprint Goal is created during the Sprint Planning event and then added to the Sprint Backlog.

All tasks for the following sprint should be aligned with the sprint goal. As a manager, you’ll also need to figure out how to measure the velocity of your scrum team and notify the team to give them an additional motivating factor to move on faster with their work. Velocity is the amount of work completed in a set of time that can be measured in hours, story points, or number of tasks.

Once a task is completed, it should be moved from the Done column to the Archive folder. Sprint planning needs to happen right before the sprint but after the sprint review and retrospective. Let’s take a look at the advantages and disadvantages of shorter and longer sprints respectively. The main output for your Sprint planning is the Sprint backlog, alongside a Sprint Goal and the way to go about working towards that goal. It is important to find a balance between people and organization’s needs.

If a Product Backlog item does not meet the Definition of Done, it cannot be released or even presented at the Sprint Review. Instead, it returns to the Product Backlog for future consideration. The Scrum Team is small enough to remain nimble and large enough to complete significant work within a Sprint, typically 10 or fewer people.

How To Plan A Scrum Sprint In Infinity

However, for this post, we only consider the simpler case when we have one development team dedicated to one product. Secondly, the scrum master brings forth any time limitations for the upcoming sprint, like vacations and holidays. Next, you’ll want to look at the team’s velocity and capacity together.

There are multiple ways to measure the running pace and Forecast is one of them. The platform will track it automatically when your teams log time and move tasks to Done. Tracking the velocity daily, you can estimate how much work the team can manage to do in a longer time. First things first, a sprint is usually a two-week period of time during which specific tasks must be completed based on what the team has prioritized to deliver to the end user soon. In our previous article, we’ve related a number of reasons why you should work in agile sprints. It’s important not to forget that the main purpose of sprints is to deliver frequently.

Sprint planning is often easier said than done, unless you’ve got some experience under your belt. A sprint can easily go off track and take a big bite of your budget without fulfilling the goal set. On top of that, bad sprint plans can have a downstream effect on your project operations. We’ve prepared this guide, so you could get better at sprint planning from day one. Understanding team velocity goes beyond just knowing the number of points the team usually accomplishes during a sprint. It also includes understanding the normal circumstances with the normal team velocity.

In addition, the product owner ensures that every user story in the backlog aligns with the product vision. Scrum sprint planning is an essential part of the Agile methodology. In each session, make sure you review the backlog in its entirety, identify the tasks that need to happen first, and only include tasks in each sprint that fit your team’s available capacity. The Product owner should propose the sprint goal and the backlog items to work on in the upcoming sprint. Consider having a pre-planning session to refine the backlog and sprint planning session the next day to discuss priorities and move items from backlog to sprint. Sprints have proven to work for thousands, if not millions of teams already, fostering people to get more done and management to fast-forward their inert projects.

In this post, we’ll be exploring the basic building blocks of a sprint planning meeting agenda. In Scrum, every project is broken into time blocks called sprints, usually 2-4 weeks long. A sprint planning meeting is when the team meets to determine which backlog items will be handled in the next sprint. The sprint planning Scrum ceremony is a collaborative process that allows team members to have a say in when work happens. Each successful sprint needs to have a sprint goal, which is the main priority at the beginning of every sprint planning meeting. The sprint goal is the objective of the sprint that should guide the development team while building the next product increment.

While Scrum originally encourages teams to work in one-month sprints, many software development teams decided in favor of shorter ones to increase velocity. Velocity is the key metric in scrum, reflecting the amount of work the team can tackle during a single sprint. Thus, working in two-week sprints has become the new game for many. Some teams even switched to one week to get new updates to the end users faster, which is considered to be the shortest agile sprint duration.

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